Cancellation & Refund Policy
Under our Terms & Conditions of entry we have a strict refund policy.
Cancellation & Refunds Policy: Participants have the option to purchase cancellation insurance during the entry process. Mid-Devon Cycling Club, organisers of the Dartmoor Classic Sportive, DO NOT refund participants who wish to cancel their entry.
Please check your diary and make sure you are available to participate BEFORE booking.
Transfer Policy: Participants are permitted to transfer their place to another person. This is a self-administered two-step process. You must find your own replacement rider and they must complete the online transfer process that you initiate. No transfers will be permitted within 1 month of the event date.
Deferral Policy: Participants are permitted to defer their entry until the following year. Entries can only be deferred once (to the following year). Once deferred there will be no further opportunity for refunds or transfers. No deferral is permitted within one month of the event date.
Force Majeure: If the organisers are forced to cancel the Dartmoor Classic due to extraordinary circumstances beyond their control, such as war, strike, crime, riot, epidemic, pandemic, flooding, extreme weather, or any other event described by the legal term 'act of God', registered participants will be offered a place in the next edition of the event or reimbursed with that portion of their entry fee which is recoverable and has not been irrevocably committed to staging the event. By default, participants will be deferred to the next event. Requests for refunds must be received in writing no more than 8 weeks from the date of original cancellation notice.
The cancellation or alteration of routes does NOT costitute the cancellation of the event. The organisers reserve the right to alter or close specific routes on the grounds of safety. In such circumstances participants will not be eligible for any refunds.
Cold or wet weather conditions are unlikely to lead to the cancellation of the event. Participants must use their own experience and judgement regarding their ability, equipment and preparedness on the day. If a participant decides that it is not suitable for them to ride, they will not be entitled to claim a refund.
CLOSING DATE: The online registration system is LOCKED 3 weeks prior to the start date so that the information can be used for the final event preparations. To avoid errors, no further changes will be permitted to the start sheet.