Terms & Conditions

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This document constitutes an agreement between you (the Entrant / Participant) and Mid-Devon Cycling Club (the Organizer). Entry into the Dartmoor Classic Cyclosportive (the Event) is strictly conditional upon you agreeing to all of the terms and conditions contained within this document (the Agreement). All entrants must acknowledge that they have read and accept this agreement before registration will be completed. Each entrant must also ‘sign-on’ in person, at the Registration Hall, further confirming their acceptance of the terms & conditions of this event before commencing their ride. Any person failing or refusing to ‘sign-on’ will be deemed as having not entered the event.


Entry Fees:
  • Entry Fees must be paid in full before entry is confirmed.
  • Entries are only accepted through the official online booking service.
  • Entries are only valid for the person to whom they are registered.
  • Refunds are in strict accordance with our Cancellation & Refunds Policy. NO REFUNDS will be considered outside of these terms.
  • Reserve List Registrations are FREE.
Age Restrictions:
  • You must be aged 16 years or over to complete the online registration
  • All participants under 16 years must be registered by an appropriate adult who can provide consent
  • Minimum age for the Grande route is 15 years
  • Minimum age for the Medio route is 15 years if riding alone or 12 years if accompanied by an adult participant.
  • Minimum age for the Piccolo route is 15 years if riding alone or 11 years if accompanied by an adult participant.
Personal Data:
  • The organizer or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected, stored and processed in accordance with the EU GDPR.
  • Entrants are responsible for ensuring the accuracy of their personal records within the event database. Should any information change between registration and participation, it is the individual entrants’ responsibility to ensure that their records are updated accordingly.
  • The organiser will use the entrant's contact information to keep them informed of the event they have entered.
  • Participants must Opt-In if they wish to be kept notified about other events organised or promoted by Mid-Devon Cycling Club.
  • The organiser will share some of the entrant's personal data with outside organisations where it is essential for the staging of the event. This will include the event timing company (RF Tech) and external prining suppliers.
  • We will not sell or share your contact details with anyone.
  • Entrants give permission for the organisers, their agents, or any other associated organisations to use any photographs, video tapes, motion pictures, website images, recordings, or any other record of the event. Such articles may be used or included on websites, media publications, advertising, promotional information, or other publicly accessible sources.
Signing Start Sheets:
  • Entrants must personally sign the official ‘Start Sheet’ prior to entering the course. By signing the Start Sheet the entrant is unreservedly accepting all of the terms and conditions of this agreement.
  • When ‘signing-on’, entrants must present adequate proof of identity to the organiser (or their agent) if requested to do so. Failure to provide adequate proof of identity will preclude the entrant from participating in the event.
  • Any person failing or refusing to ‘sign-on’ will be deemed as having not entered the event.
Cycling Fitness & Competency:
  • It is the entrants’ responsibility to ensure they train appropriately and have the requisite level of fitness to be able to complete their chosen route within the designated time limits for the event.
  • Entrants must ensure their personal health is suitable for participating in the event. If in any doubt the entrant should consult their doctor.
  • It is the responsibility of the entrant to ensure the organisers are informed in writing of any medical conditions that could be relevant to their treatment in the event of an emergency.
  • If a participant believes that it is unsafe for them to continue in the event, it is their duty to notify an event official as soon as practicable. The organiser will make appropriate arrangements to get them to a place of safety.
  • Participants must be competent cyclists and confident in their ability to complete the course safely.
  • Participants are responsible for ensuring they check the weather forecast and only take part if they have the appropriate bike, equipment, clothing and ability for the weather conditions on the event day.
Bike & Equipment Restrictions:
  • Entrants are responsible for ensuring their bike is roadworthy and safe.
  • Tri Bars are NOT permitted in the Dartmoor Classic.
  • Participants must wear an approved Cycle Safety Helmet at all times when riding in the event. This is a mandatory requirement. No Helmet - No Ride - No Exceptions!
  • The wearing of earphones is NOT permitted whilst cycling in this event. No Exceptions!
  • Appropriate clothing must be worn for the weather conditions on the day.
  • You will not be permitted to start if the organiser deems that you do not have suitable clothing to participate safely.
  • You MUST carry bike lights if there is the slightest chance of mist, rain or reduced visibility.
  • You will not be permitted to start in poor visibility conditions without having bike lights fitted.
  • Participants must carry a suitable bicycle repair kit sufficient to maintain the serviceability of their bike in the event of punctures or other minor mechanical failures.
  • Participants must have suitable drinks containers with them to ensure they are able to remain hydrated throughout the course.
  • Participants must clearly display their issued ‘Rider Number’ to the front of their bicycle and on the rear of their cycling top at all times.
  • Participants are responsible for ensuring their timing device is correctly attached to the outside left of their helmet and that it is NOT stuck on top of scotch tape, metalic decals or carbon fibre.
Participation in the Event:
  • Participants are responsible for their own nutritional requirements throughout the duration of the event.
  • Feed Stations are provided but participants with special dietry requirements and food allergies must bring their own safe products. We cannot guarantee any of our food is free from specific ingredients.
  • Participants must clearly display their issued ‘Rider Number’ to the front of their bicycle and on the rear of their cycling top at all times.
  • Participants are responsible for ensuring their timing chip is correctly fitted before they start and that they correctly negotiate all timing check points on their chosen route.
  • The event is NOT a race. It is a timed personal challenge in which participants will be informed of their achievement when they finish.
  • Medals are awarded to participants completing their chosen route within the designated time limits for their age and gender category.
  • Participants who enter the Grande route are permitted to switch to the Medio route if they believe this to be the appropriate decision given their health & fitness on the day.
  • Participants who enter the Grande or Medio route are NOT permitted to switch to the Piccolo Route unless prior permission is granted on medical grounds and space is available.
  • Particpants on the Medio or Piccolo route are permitted to upgrade to the longer routes.
  • Participants must ride in accordance with the law and adhere to the Highway Code.
  • Participants are responsible for riding safely, affording due respect for other road users, including other cyclists participating in the event.
  • Participants must comply with the instructions of the organisers and other course officials.
  • Participants must ride in accordance with the Dartmoor Classic's Cycling Code of Conduct.
  • Event routes will be clearly signed and marshaled to help keep participants on course. Digital Route Maps are also available online which can be downloaded onto bike computers or viewed on smartphones.
  • Whilst the organiser will make every effort to ensure that the routes are adequately signed, the onus of remaining on course rests with you, the rider.
  • Should circumstances dictate, or in the interest of safety, the organisers reserve the right to make such changes to the published routes as may be deemed necessary at their absolute discretion.
  • Organisers retain the right to shortened or cancel specific routes at their sole discretion if they deem this to be necessary on the grounds of safety.
  • In the interest of safety, the organiser reserves the right to refuse individual participants permission to start or continue where they consider the participant is not in possession of appropriate clothing or equipment. 
  • The organiser reserves the right to require a participant to retire from the event where their conduct is considered to be inappropriate. If required to retire the participant must surrender their rider number to an event official and take no further part in the event.
  • Participants have a duty to report to an event official as soon as practicable, anything that they see or hear which they reasonably believe may impact on the safety or welfare of themselves or others, whether connected to the event or otherwise.
  • Whilst appropriate risk assessments will be carried out before the event, riders assume full and complete responsibility for any injury or accident which may occur whilst travelling to or from the event, during the event, or whilst on any premises related to the event.
  • Participants must agree to waive, release and forever discharge the event organisers, sponsors, promoters, and each of their agents, representatives, successors and assigns, and all other persons associated with the event, from any liabilities, claims, actions, or damages that they may have against them arising out of or in any way connected with participation in this event. This includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.
Cancellations & Transfers:
  • Refunds will only be offered in strict compliance with our Cancellation & Refund Policy
  • Entry fees are only valid for the original event for which they were purchased. Places or fees cannot be held over for the following year or transferred to any other event.
  • If, for any reason what so ever, an entrant finds themselves unable to participate they should notify the organisers  of their intention to withdraw from the event as soon as reasonably practicable. This will allow the vacancy to be reallocated to anyone who may be on the event’s reserve list.
  • In the unlikely event that the organisers are forced to cancel the event, due to circumstances beyond their control, applicants will automatically be reimbursed with that part of their entry fees which are recoverable or have not been irrevocably committed to staging the event.
  • Extreme or unusual weather conditions are unlikely to lead to the cancellation of the event. Entrants must use their own experience and judgement regarding their ability, equipment and preparedness to cope with the weather conditions on the day (The cancellation or alteration of routes does NOT costitute the cancellation of the event).
  • No rider is permitted to enter or participate using another person's details.
  • Entrants who are unable to participate are requested to cancel so the place can be reallocated.
  • If an entrant cancels before the 1st November 2019, they will receive a full refund (- Processing Fees).
  • If an entrant cancels before the 1st April 2020, they will receive a Priority Invite for 2021 and may receive a 50% refund if the place can be reallocated.
  • If an entrant cancels before the 20th May 2020, they will not receive any refund, regardless of the circumstances. They will however receive a Priority Invite for 2021.
  • Requests for cancellation must be made via the online entry system or email to the organisers.
  • The entry lists are locked on 2ndJune 2020 and no further changes will be possible after this date.
General Provisions:
  • This agreement constitutes the whole agreement between the parties and any prior agreement, oral or written, are excluded.
  • Any failure by any party to enforce or to exercise at any time any term or any right under this agreement shall not be deemed to be a waiver of that term or right and shall not affect that party’s right to later enforce or to exercise it.
  • If any term of this agreement is found to be illegal or unenforceable it shall be deemed to be omitted from the agreement and shall not affect the validity of the remainder of the agreement.
  • Nothing in this agreement confers any right on third parties to enforce the provisions of this agreement under the Contracts (Rights of Third Parties) Act 1999.
  • The laws of England & Wales shall govern this agreement

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