Terms & Conditions
This document constitutes an agreement between you (the Entrant) and Mid-Devon Cycling Club (the Organizer). Entry into the Dartmoor Classic Cyclosportive (the Event) is strictly conditional upon the entrant agreeing to all of the terms and conditions contained within this document (the Agreement). All entrants must acknowledge that they have read and accept this agreement before registration will be completed. Each entrant must also ‘sign-on’ in person, at the Registration Hall, further confirming their acceptance of the terms & conditions of this event before commencing their ride. Any person failing or refusing to ‘sign-on’ will be deemed as having not entered the event.
- Entry Fees must be paid in full before entry is confirmed.
- Entries are only accepted through the official online booking service (EventBrite).
- Entries are only valid for the person to whom they are registered.
- Refunds are in strict accordance with our Cancellation & Transfer Policy. NO REFUNDS will be considered outside of these terms.
- Reserve List Registrations are FREE.
- You must be aged 18 years or over to complete the online registration
- All participants under 18 years must be registered by an appropriate adult who can provide consent
- Minimum age for the Grande route is 15 years
- Minimum age for the Medio or Piccolo routes is 15 years if riding alone or 13 years if accompanied by an adult participant.
- The organizer or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected, stored and processed in accordance with the Data Protection Act 1998.
- Entrants are responsible for ensuring the accuracy of their personal records within the event database. Should any information change between registration and participation, it is the individual entrants’ responsibility to ensure that their records are updated accordingly.
- The organiser may use the entrants contact information to keep them informed of the event or to notify them of other cycling related events organised or promoted by Mid-Devon Cycling Club.
- The organiser may share the entrants contact details with their event partners. All partners are clearly identified on the official event website. Entrants have the right to ‘opt-out’ of this information sharing agreement at any time.
- Entrants give permission for the organisers, their agents, or any other associated organisations to use any photographs, video tapes, motion pictures, website images, recordings, or any other record of the event. Such articles may be used or included on websites, media publications, advertising, promotional information, or other publicly accessible sources.
Signing Start Sheets:
- Entrants must personally sign the official ‘Start Sheet’ prior to entering the course. By signing the Start Sheet the entrant is unreservedly accepting all of the terms and conditions of this agreement.
- When ‘signing-on’, entrants must present adequate proof of identity to the organiser (or their agent) if requested to do so. Failure to provide adequate proof of identity will preclude the entrant from participating in the event.
Personal Ability to Participate:
- It is the entrants’ responsibility to ensure they train appropriately and have the requisite level of fitness to be able to complete their chosen route within the designated time limits for the event.
- Entrants must ensure their personal health is suitable for participating in the event. If in any doubt the entrant should consult their doctor.
- It is the responsibility of the entrant to ensure the organisers are informed in writing of any medical conditions that could be relevant to their treatment in the event of an emergency.
- If a participant believes that it is unsafe for them to continue in the event, it is their duty to notify an event official as soon as practicable. The organiser will make appropriate arrangements to get the participant to a place of safety.
- Participants must be competent cyclists and confident in their ability to complete the course safely.
Participation in the Event:
- Entrants are responsible for ensuring their bike is roadworthy and safe.
- Tri Bars are NOT permitted in the Dartmoor Classic.
- Participants must wear an approved Cycle Safety Helmet at all times when riding in the event. This is a mandatory requirement.
- The wearing of earphones is NOT permitted whilst cycling in this event.
- Participants must carry a suitable bicycle repair kit sufficient to maintain the serviceability of their bike in the event of punctures or other minor mechanical failures. Mechanical support provided at the event is for emergencies only.
- Participants are responsible for their own nutritional requirements throughout the duration of the event.
- Participants must clearly display their issued ‘Rider Number’ to the front of their bicycle and on the rear of their cycling top at all times.
- Participants are responsible for ensuring their timing device is functioning correctly before they enter the course and that they correctly negotiate all timing check points on their chosen route.
- The event is NOT a race. It is a timed personal challenge in which participants will be informed of their achievement. Mementoes are issued to all participants who complete their selected challenge. Medals are also awarded to participants completing their chosen route within the designated time limits for their age and gender category.
- Participants who enter a longer route (Grande / Medio) but subsequently switch to a shorter route (Medio / Piccolo) will be deemed as having failed to complete their selected route. These participants will not be entitled to a medal regardless of their finishing time.
- Participants must ride in accordance with the law and adhere to the Highway Code.
- Participants are responsible for riding safely, affording due respect for other road users, including other cyclists participating in the event.
- Participants must comply with the instructions of the organisers and other course officials.
- Event routes will be clearly signed and entrants will be supplied with a route map. There will also be a number of marshals at key locations to help keep participants on course. However, whilst the organiser will make every effort to ensure that the routes are adequately signed, the onus of remaining on course rests with the rider.
- Should circumstances dictate, or in the interest of safety, the organisers reserve the right to make such changes to the published event route as may be deemed necessary in their absolute discretion.
- The organiser reserves the right to require a participant to retire from the event where their conduct is considered to be inappropriate. If required to retire the participant must surrender their rider number to an event official and take no further part in the event.
- Participants have a duty to report to an event official as soon as practicable, anything that they see or hear which they reasonably believe may impact on the safety or welfare of themselves or others, connected to the event or otherwise.
- Whilst appropriate risk assessments will be carried out before the event, riders assume full and complete responsibility for any injury or accident which may occur whilst travelling to or from the event, during the event, or whilst on any premises related to the event.
- Participants must agree to waive, release and forever discharge the event organisers, sponsors, promoters, and each of their agents, representatives, successors and assigns, and all other persons associated with the event, from any liabilities, claims, actions, or damages that they may have against them arising out of or in any way connected with participation in this event. This includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.
Cancellations & Transfers:
- Refunds will only be offered in strict compliance with our Cancellation & Transfer Policy
- Entry fees are only valid for the original event for which they were purchased. Places or fees cannot be held over for or transferred to any other event.
- If, for any reason what so ever, an entrant finds themselves unable to participate they should notify the organisers of their intention to withdraw from the event as soon as reasonably practicable. This will allow the vacancy to be reallocated to anyone who may be on the event’s reserve list.
- In the unlikely event that the organisers are forced to cancel the event, due to circumstances beyond their control, applicants will automatically be reimbursed with that part of their entry fees which are recoverable or have not been irrevocably committed to staging the event.
- Extreme or unusual weather conditions are unlikely to lead to the cancellation of the event. Entrants must exercise their own experience and judgement regarding their ability, equipment and preparedness to cope with the prevailing elements before they commence.
- No rider is permitted to enter or participate using another person's details.
- Entrants who are unable to participate are requested to cancel so the place can be reallocated.
- If an entrant cancels before the 30th November 2016, they will receive a full refund.
- If an entrant cancels before the 1st May 2016, they will receive a 50% refund plus a Priority Invite for 2018.
- If an entrant cancels before the 31st May 2016, they will not receive any refund, regardless of the circumstances. They will however receive a Priority Invite for 2018.
- Refunds will only be issued where the organisers are able to reallocate that place to another person from the reserve list.
- Requests for cancellation must be made via EventBrite or email to the organisers.
- The entry lists are locked on 31st May 2017 and no further changes will be possible after this date.
- This agreement constitutes the whole agreement between the parties and any prior agreement, oral or written, are excluded.
- Any failure by any party to enforce or to exercise at any time any term or any right under this agreement shall not be deemed to be a waiver of that term or right and shall not affect that party’s right to later enforce or to exercise it.
- If any term of this agreement is found to be illegal or unenforceable it shall be deemed to be omitted from the agreement and shall not affect the validity of the remainder of the agreement.
- Nothing in this agreement confers any right on third parties to enforce the provisions of this agreement under the Contracts (Rights of Third Parties) Act 1999.
- The laws of England & Wales shall govern this agreement